Homeowners Association (HOA) board meetings are one of the most important pieces of any community management operation. They ensure communities are running smoothly, fostering transparency, and addressing concerns from those who live there. To provide the most value at your community’s HOA board meetings, your meetings must be conducted efficiently, comply with legal requirements, and engage homeowners.
Know the Legal Requirements
Florida Chapter 720 outlines governing laws for HOAs, preventing any legal issues from being brought upon the community if followed correctly. This statute outlines everything from how board members are elected, what information must be disclosed to residents, to how finances should be handled. It also outlines the importance of transparent information-sharing and accessibility.
This statute is very detailed and must be followed during a board meeting. Details of the board meeting itself, such as homeowners being required at least 48 hours notice before a board meeting, can all be tracked through your Tampa HOA management company. This allows your board to focus on leading and managing the open quorum.
Create a Clear Agenda
At Wise Property Management, a leading Tampa homeowners association management company, we encourage boards to create a clear agenda that outlines discussion topics in advance. This should also be shared with the community to allow them to prepare for the meeting.
This agenda should be in order to ensure pressing or time-sensitive topics are given more time. The agenda items at the bottom should be quicker discussion topics or less urgent topics. A clear agenda ensures timely discussion and making the most of your meeting minutes.
Engage Homeowners
The main goal of any HOA board is to serve the best interests of the community. To do so, board members should be open to hearing homeowners’ feedback. By encouraging residents to share their concerns, suggestions, or ideas during the meeting, your board can foster trust and open communication that will provide valuable insights into concerns around the community. It also provides valuable action items about how to address these concerns when hearing your residents speak.
In addition to regular board meetings, our Tampa HOA management team recommends hosting occasional Q&A sessions or town hall-style meetings. These events offer homeowners a more informal setting where they can interact with board members, ask questions, and voice concerns. By offering these opportunities for open dialogue, you can ensure that your board remains responsive to the needs of the community and continues to build strong relationships with residents.
Contact Wise Property Management Today to Keep Your Board Meetings On Track!
Running effective HOA board meetings is one of the best ways to maintain a well-organized and engaged community. By following legal requirements, creating a clear agenda, and actively engaging homeowners, you can foster a sense of unity and transparency within the neighborhood. If you need assistance in managing your meetings or would like to learn more about Tampa homeowners association management, contact Wise Property Management. Our team can provide the expertise and guidance needed to help your HOA succeed.
For more information about how we stand out among Tampa HOA management companies, please request a proposal today or call our office at (813) 968-5665.