Do You Make These Common HOA Board Mistakes? Part 1

The success of your Homeowners’ Association (HOA) depends on the strength of your board of directors. The HOA board represents the best interest of homeowners and they protect the investments of the community. Managing the conditions and expenses of the community is a big responsibility. Mistakes are made even with the best intentions. Tampa HOA management companies are intimately familiar with HOA boards. In this first installment of our two-part series, we highlight some common mistakes we see. We will also give you tips to avoid these mistakes. Stay tuned for more mistakes and tips in Part 2 to of the series.

CONFUSING MEMBER ROLES

Understanding the HOA’s role along with the role of each board member is critical. Each officer must understand their specific role and duties in relation to the entire board to be effective. For instance, the board secretary should be aware of obligations that include organizing meetings, recording meeting minutes, keep records, and certifying voting results. To avoid this mistake clearly define each officer’s role and be sure they are held responsible for the execution of the role.

IGNORING GOVERNING DOCUMENTS

HOA governing documents are legal documents that cover association rules and regulations, articles of incorporation, and bylaws. They also cover declarations of covenants, conditions, and restrictions that members must follow. Instead, members may resort to managing the board the way it has always been managed. Members fail to realize that some of their actions may be against existing regulations in governing documents. To avoid this mistake, familiarize each member with your association’s governing documents.

MISMANAGING THE BUDGET

The board decides necessary expenses and the costs that come along with operation. Past budgets and costs should be assessed before making financial decisions. Funds should be earmarked for repairs, debt, and emergencies. In regard to collecting fees from homeowners, there should be a balance. Collecting too much can be a hardship for owners, and collecting too little will prevent you from necessary upkeep of the community. A Tampa HOA management company can help you avoid this mistake by assisting your association with accounting and bookkeeping services.

For information, please call us at (813) 968-5665, or submit our proposal request form.

SERVICE FIRST

Our founder, William C. Spivey, is a man who believes in the power of people...

LEARN MORE

FAMILY OWNED

We are a family-owned and operated company built in the Tampa Bay Area by a working-class Tampa family.

LEARN MORE

CUTTING EDGE

In today’s day and age, technological advancements are occurring at a rapid rate. These developments...

LEARN MORE

EASY TRANSITION

At WPM, we understand the sensitivity and importance of a management transition. We will proactively work in...

LEARN MORE

SEE WHAT OUR CLIENTS ARE SAYING

  • Couldn’t have asked for better service. It’s NEVER this easy dealing with property management companies. Great Job! Thanks so much!

    Brent I.

  • Cody Glass from the accounting department was very helpful and professional with a lot of courtesy to help me to understand and set up a new payment process.

    Eric F.

  • I work with Wise on a regular basis, as the nature of our business requires quick turn around times. They are kind and helpful when you need something.

    Natasha A.

  • I have always received great service from Wise. Any time I need help someone always answers the phone and directs me to the right department.

    Elaine R.

  • My name is George Florence, I am the Board President of Villas of Northdale, and I have been a Board member for 5 years now. We have had perfect help from Wise Property Management.

    George F.

  • Wise Property Management is the quintessential image of a professional, organized, comprehensive, deligent and knowledgeable Property Management company.

    Kristy D., South Pointe HOA Vice President.

  • I have been working with Jeanie Hunter of Wise Property for several years now. She has handled all our Tampa Villas South association issues promptly and with great efficiency.

    Ken C., Tampa Villas South HOA Vice President.

  • Very easy to work with and everyone is friendly. We have worked with them for a very long time and love the experience. They take pride in their work and truly enjoy what they do.

    Joey V.

  • Contact Information

  • Community Information

  • This field is for validation purposes and should be left unchanged.