In Florida, hurricane season typically runs from June 1 through November 30, with August, September, and October being the most active months. Given Tampa’s storm history and proximity to the water, it is always wise to hope for the best but prepare for the worst. For Tampa HOA property management, this means securing a strong preparation plan well before the storms begin.
At Wise Property Management, our Tampa association management team can guide your community through the process so nothing slips through the cracks and your association is ready for the season.
1. Emergency Plan
Every HOA should have a solid hurricane plan already in place. However, updates may be needed depending on how long ago the plan was last reviewed, as well as any new guidelines or changes related to hurricane preparedness. Details like roles, contact information, evacuation routes, and communication protocols should all be reviewed by Tampa HOA property management and updated if necessary.
2. Secure Common Areas
With high winds, heavy rain, and flying debris, common areas must be secured for ultimate property protection. Below are some of the areas that will need to be inspected and secured:
- Clubhouse
- Pool
- Equipment
- Fences
- Signage
- Drainage
- Loose items (i.e., patio furniture, umbrellas, trash cans)
A trusted Tampa association management company like Wise Property Management ensures these standards are met, as well as many other important measures regarding hurricane preparation.
3. Landscaping Prep
Trees have the ability to cause some of the largest impact when it comes to hurricane damage. For this reason, trees should be carefully trimmed to remove any weak branches. Debris should also be cleared away to prevent it from becoming airborne and causing damage. If any other loose materials are still out, such as mulch or yard waste, they will need to be properly stored as well.
4. Insurance Check
Because hurricanes can cause serious property damage, insurance checks are especially important prior to hurricane season. Associations must review the master policy, specifically regarding wind and flood damage, to see what is covered and what is not.
In addition, make sure to document the property condition for future reference and potential claims. Lastly, Tampa association management should remind owners of their coverage so they understand their responsibilities and are prepared for any potential damage.
5. Vendor Prep
Having trusted vendors ready before a storm is a great step for quick and smooth responses afterwards. Make sure all vendor contacts are up to date and easily accessible. This includes restoration, roofing, and tree removal vendors. By keeping these contacts ready, your community will be able to act fast and reduce delays following a storm.
6. Resident Communication
Clear communication between Tampa HOA property management and residents is a crucial step in hurricane preparation. Clear, concise preparation guidelines should be shared with residents early so everyone knows exactly what to expect and how to get ready.
Communication can be sent through email, text, and the HOA portal. Be sure to provide updates before and after storms so residents feel safe and informed throughout the process.
7. Financial Readiness
Financial preparation plays a large role in how well a community can respond to hurricane damage. Associations should review reserves and make sure there are enough funds set aside for emergencies.
It is also important to budget for unexpected costs that may come up after a storm. With expert support and guidance from Wise Property Management, your association can plan ahead, help avoid the need for special assessments, and feel ready for hurricane season.
Contact Wise Property Management Today to Prepare Your Community for Hurricane Season
At Wise Property Management, our team brings over 40 years of local experience dealing with hurricane season and property preparedness. With a knowledgeable team on your side, your association can rest assured your community is prepared for what’s ahead.
For more information about how we stand out among Tampa association management companies, please request a proposal today or call our office at (813) 968-5665.