The Roles and Responsibilities of an HOA
Tampa HOA management companies and the homeowners association (HOA) Board members have both shared and individual responsibilities. Because these roles can interlace, it can be confusing to understand where one position starts and another one finishes. At Wise Property Management, we’ve had years of experience as an HOA management company, and can attest to these difficulties. That’s why we’ve prepared a brief overview with the different positions and their responsibilities.
HOA BOARD PRESIDENT
The role of the HOA Board President is to construct meeting agendas and lead all HOA Board meetings. Typically, the president has the control to organize all day-to-day operations within the HOA association, such as entering into agreements or contracts for the sake of the HOA association. The president is also the liaison between the HOA Board and the Tampa HOA management company.
HOA BOARD VICE PRESIDENT
The duties of the HOA Board Vice President consists of assisting the president with all their responsibilities, as well as assuming those responsibilities in the president’s absence. The Vice President can also help coordinate association committees.
HOA BOARD SECRETARY
The duties of the HOA Board Secretary include taking and distributing meeting minutes, maintaining the HOA’s corporate record book containing all meeting minutes and resolutions, relaying notices of regular and special meetings, and certifying voting results.
HOA BOARD TREASURER
The responsibilities of the HOA Board Treasurer are to supervise all financial statements and expenditures, following the strict regulations of the HOA Board’s existing policies. The Treasurer will also report at each Board meeting on the budget and financial matters.
HOA BOARD MEMBERS-AT-LARGE
The duties of the HOA Board Members-At-Large (also known as the other HOA members) consists of residing on different committees and helping the Board officers with their responsibilities.
HOA MANAGEMENT COMPANY
The Tampa HOA management company’s role is to take over all administrative duties as per requested by the HOA Board. This can typically entail tracking and reporting a collection of assessments, accounts payable, and other financial responsibilities that are outlined in the contract. The management company should also make visits to the property site and evaluate property conditions as well as work with the Board to plan reserve funds. Other duties of the management company can include handling vendor bids, helping to create a budget, and attending all HOA Board meetings.
Request a proposal today, or call us at (813) 968-5665 to learn more about our HOA management services.
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My name is George Florence, I am the Board President of Villas of Northdale, and I have been a Board member for 5 years now. We have had perfect help from Wise Property Management.
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Kristy D., South Pointe HOA Vice President.
I have been working with Jeanie Hunter of Wise Property for several years now. She has handled all our Tampa Villas South association issues promptly and with great efficiency.
Ken C., Tampa Villas South HOA Vice President.
Very easy to work with and everyone is friendly. We have worked with them for a very long time and love the experience. They take pride in their work and truly enjoy what they do.