Website Requirements for Condominium Associations
Condominium associations must be transparent in all manners of business, including what is presented on their websites. Below, we discuss Florida Statute 718.111. While this statute contains numerous regulations that pertain to access to units, insurance requirements, and collection of funds, among others, we will be focusing on website requirements. Failure to abide by this law can result in your association being fined per unit. If you have any questions regarding compliance with Florida law, contact Wise Property Management for Tampa condominium management services.
What Must Be on Your Website
As stipulated by Florida Statute 718.111, a condo association with over 150 units must post the following documents on their website:
- The condominium declaration for every condominium operated by the association
- Recorded bylaws
- The association’s articles of incorporation filed with the Department of State
- Association rules
- A list of bids from the previous year
- Bid summaries over $500 (must be on the website for one year)
- Meeting notices (must be on the website’s front page or under a subpage titled “Notices”)
- Documents to be voted on during the next meeting (must be posted at least 7 days before the meeting)
- Board certifications
The above isn’t a complete list. The statute also requires that documents pertaining to annual budgets, financial reports, board certifications, and contracts be on the website. Restricted documents, as stipulated by the statute, should not be posted on the website.
In addition to the above inclusions, associations must ensure that the website is completely owned and operated by them but hosted by a third-party provider. This website must only be accessible to residents. Residents must be given a username and password to access the website upon written request.
Is Your Condominium Association Compliant with Florida Law?
Board members that wish to remain compliant with Florida law must stay up to date on the regulations and amendments that alter how their condominium associations can be run. This can be a daunting task considering the number of duties that board members are already responsible for.
As Wise Property Management, we can assist condominium associations with the numerous challenges they face. Our expertise has allowed us to successfully manage over 100 associations across Hillsborough, Pasco, and Pinellas counties. As the Wise family has grown, we’ve remained dedicated to helping condo associations remain compliant with state and federal laws. If you are interested in Tampa condominium management services that can assist you with legal and residential concerns, contact the team at Wise Property Management.
Are you ready to work with a Tampa condominium association management company that makes life easier for you and your board members and improves the value of your property? If so, submit our proposal request form today!