5 Mistakes Poorly Run HOA Management Companies Make
Wise Property Management provides management services, accounting and bookkeeping services, administrative support, and a variety of other services for homeowner associations (HOAs) and communities all around Tampa Bay. If your Pinellas County community is interested in working with a reliable St. Petersburg HOA community management company, speak with the knowledgeable and experienced professionals at Wise.
In this brief article, we will discuss a few common mistakes HOAs make when they don’t have the right management company in their corner and how a knowledgeable property management company can be of assistance.
1) They Have a Poor Screening Process
How high are the standards you are setting for your HOA community? Poorly managed properties overlook critical aspects of the screening process, including performing a background check, checking referrals, or speaking to the prospect. Some HOAs ignore the screening process altogether. Successful communities can nip a lot of potential problems in the bud when they thoroughly screen applicants before they become a problem.
2) They Don’t Streamline Payments
Considering it’s 2019, rental payment processing should be offered online through a portal that only residents can access. Antiquated communities require a check to be delivered once a month to the management office, which can lead to more complications, including bounced checks or late payments. When tenants are late, it’s important to have effective communication strategies in place to resolve this issue. An experienced property management company can confidently handle all the accounting and bookkeeping services your business needs.
3) They Don’t Cover Their Bases
All living agreements begin with a lease. Poorly managed HOAs don’t have a reliable process in place for tracking lease agreements or fail to get some critical parts of an agreement in writing. For example, when a tenant agrees to rent out a unit for an additional month, this needs to be put in writing. A community run by an experienced property manager knows that the lease not only outlines the expectations of the agreement for both the lessor and lessee, but also provides the property with protection when things don’t go according to plan.
4) They Aren’t Proactive
One of the primary reasons why tenants leave a community (aside from personal reasons) is that they feel undervalued where they are currently living. If your property management company drops the ball and fails to make timely repairs, maintain the upkeep of the property, or is unresponsive to requests, this will lead to disgruntled residents looking to live elsewhere. A successful community has a proactive management group that is quick to resolve issues for residents and ensure their experience is meeting expectations.
5) They Don’t Know the Law
There are a myriad of ways an incompetent property management company can get themselves into hot water and taint the reputation of their community. For example, if a property management company doesn’t understand the complexities of laws related to sending notices or recordkeeping, this can lead to serious liability issues. When you work with a trusted partner that has been successfully servicing the Tampa Bay area for decades, you know that your community is in good hands.
Are you ready to work with a St. Petersburg HOA management company that makes life easier for you and your board members and improves the value of your property? If so, submit our proposal request form today!
Our founder, William C. Spivey, is a man who believes in the power of people...LEARN MORE
We are a family-owned and operated company built in the Tampa Bay Area by a working-class Tampa family.LEARN MORE
In today’s day and age, technological advancements are occurring at a rapid rate. These developments...LEARN MORE
At WPM, we understand the sensitivity and importance of a management transition. We will proactively work in...LEARN MORE
SEE WHAT OUR CLIENTS ARE SAYING
Couldn’t have asked for better service. It’s NEVER this easy dealing with property management companies. Great Job! Thanks so much!
Cody Glass from the accounting department was very helpful and professional with a lot of courtesy to help me to understand and set up a new payment process.
I work with Wise on a regular basis, as the nature of our business requires quick turn around times. They are kind and helpful when you need something.
I have always received great service from Wise. Any time I need help someone always answers the phone and directs me to the right department.
My name is George Florence, I am the Board President of Villas of Northdale, and I have been a Board member for 5 years now. We have had perfect help from Wise Property Management.
Wise Property Management is the quintessential image of a professional, organized, comprehensive, deligent and knowledgeable Property Management company.
Kristy D., South Pointe HOA Vice President.
I have been working with Jeanie Hunter of Wise Property for several years now. She has handled all our Tampa Villas South association issues promptly and with great efficiency.
Ken C., Tampa Villas South HOA Vice President.
Very easy to work with and everyone is friendly. We have worked with them for a very long time and love the experience. They take pride in their work and truly enjoy what they do.