In Part 1 of this article series, we gave you a list of common mistakes HOA Boards make and ways to avoid them. We discussed the importance of understanding roles, governing documents, and managing budgets. The mistakes that Tampa HOA property management companies see HOA boards make warrants the need for a second installment. In this second part, we’ll give you more mistakes we commonly see and give you some tips to avoid them as well.
FAILING TO ONBOARD NEW MEMBERS PROPERLY
Onboarding newly elected members works just like onboarding new employees at any job. While you must equip new members with a lot of information, it’s important to make a member’s transition smooth. Avoid this mistake by giving new members orientation and welcome packets. Also, make sure they become familiar with governing documents. A well-equipped member will perform effectively and efficiently.
MAKING HASTY DECISIONS AND CHANGES
Change is good, but changes should be gradual. This is especially true concerning big changes. This can happen when a community has a new board. For instance, if the new board wants to bring on new vendors, they should first assess why new vendors are needed. Were expectations unmet? It’s vital to understand these issues before replacing a vendor. To avoid this mistake, respect and welcome input from others and work together to implement solutions.
An effective board meeting is one that is planned and organized. Scheduling meetings consistently with an agenda is important. Remember, infrequent meetings can be just as bad as meeting too frequently. Balance is key. Proper procedures should be followed to keep order and communication lines open. You can avoid disorderly meetings that waste time by avoiding unofficial meetings and respecting everyone’s time.